Vendor Registration
Thank you for your interest in becoming a vendor at our show. Our goal is to provide an inviting and professional atmosphere to cultivate a family friendly, educational. and fun filled show. This is a great way to meet and network with other industry leaders and to share your passions in reptile industry.
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With our current venue location we are able to offer between 100-150 tables that are a full 8 feet in length to our vendors.
Booth Style Spaces w/o tables are also available at 16 feet by 10.5 feet dimensionally (Enough for 4 8' tables).
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Chairs are limited but we will try to provide at least 1 chair per table. You are welcome to bring additional chairs but are limited to 3 chairs per table and 5 per booth.
Staffing:
Each vendor is allowed up to 3 staff total with 1 additional staff per additional table (6 Maximum). Booths are allowed 6 total.
If you require more staff each additional member will come at a cost of $10.00 per.
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How much do tables cost?
Current table fee for all shows is $45 per table.
You will have approximately 3-5 feet worth of working space behind your table for use in placing extra supplies or anything else you need to vend. Please make sure there is a walking path though for safety.
Booth Style Layouts. Booths placements will vary based on needs.
Booth Style Spaces with or w/o tables are also available at 16 feet by 10.5 feet dimensionally (Enough for 4 8' tables).
Booth Rates: With up to 4 tables and at least 1-2 chairs $200 Without Tables or chairs: $170
Booth style layouts are great if you have a non traditional setup or have larger products or larger display to setup.
We still will require any tables you may bring yourself to have floor length table coverings,
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Maximum allowable space per vendor is limited to 8 tables or 2 booths per vendor. If you require additional space please reach out in advance to make sure we have enough space available for your specific needs.
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When can vendors start setting up?
Setup will be open from starting at 7:00 AM on the day of the event and we ask you to be completed by 8:45 AM as doors open at 10 am. We do offer VIP entry starting at 9:00 AM so we encourage you to plan accordingly.
We also have setup the day prior from 3:00 pm until 7:00 pm (Doors are locked promptly at 7 pm).
We will not permit late entry for vendors. You must arrive and be setup by 9:30 AM so please plan accordingly.
This means that you will not be allowed to set up or vend if you arrive any later than 9:15 AM.
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How can I register as a vendor?
Registration is easy. Just take a moment to submit the form below and someone will reach out to you to confirm your request and send you an invoice. Do note that in the event we are sold out of tables your name will be placed on a waiting list that will be generated in the order received and you will be contacted if/when a table becomes available.
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We suggest taking a look over the Terms & Conditions that all vendors must agree to before submitting your request.
We do require that all vendors have a fitted Floor Length Table Cloth for each table requested. And unless specifically noted all tables will be 8 feet in length.
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Also note that all vendors selling anything are required to have a valid NYS Tax certificate in order to vend.
A valid certificate must be physically available upon request and a copy may be requested as part of vendor registration.
This rule applies to all vendors even those who are from out of state per NY State Tax Code.
More information can be found here.
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You are allowed to have overhead signage, and table runners. In fact this is encouraged.
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If you have any questions you are welcome to contact us via email or facebook prior to submitting your request.
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